Texas ScholarWorks is committed to responsible and sustainable management of submitted works. The Texas Digital Library hosts Texas ScholarWorks in a secure, professionally managed environment in the Amazon Cloud. It is regularly and automatically backed up, with backup data stored on both the west and east coasts in two different technologies.

Digital preservation is an evolving field; therefore, Texas ScholarWorks's long-term access strategies are shaped by the Open Archival Information System (OAIS) reference model (ISO 14721:2012) and informed by relevant international standards and emerging best practices.

Prudent efforts will be employed to preserve work in any digital format submitted to Texas ScholarWorks, however submission in a recommended file format is strongly encouraged in order to facilitate long-term preservation. Please see Recommended File Formats for a list of preferred formats.

For files in formats other than those listed in Recommended File Formats, a derivative file in a more stable format might be created. In such cases, resources permitting, the original file as well as the derivative will be preserved, along with associated descriptive and administrative metadata for both files. We encourage all users to save their archival master files in addition to access copies. Some users may choose to keep their archival master files in a separate location from TSW.

Texas ScholarWorks will provide long-term access to submitted works, as well as associated descriptive and administrative metadata, by employing a strategy combining the following:

  • Secure backup
  • Storage media refreshment
  • File format migration (including possible migration to standard formats during submission)

At this time, Texas ScholarWorks is committed to preserving the bitstream (the binary form of the data). Further practical measures to preserve as much functionality ("look and feel") of the original as possible will be employed as resources permit. Priority will be given to works submitted in a Recommended File Format.

All works submitted to Texas ScholarWorks will be assigned a persistent URL.

This policy and related preservation activities will be reviewed regularly to ensure practices remain current as technology and institutional practices evolve.