Repository

Submission and Withdrawal Policy


Submission

Works submitted to University of Texas Digital Repository should fulfill the requirements outlined below.  For instructions on how to submit works to UT Digital Repository, please see the Help section or contact Colleen Lyon at utdir-general@utlists.utexas.edu.

  1. Works must be produced or sponsored by University of Texas at Austin faculty, research staff, or students.  Submission of works produced by students must be sponsored by a faculty member.   
  1. Works must be submitted to a Collection.  Submitters need authorization to submit works to a Collection.  For information on gaining authorization, please see How do I gain authorization to submit to the UT Digital Repository? in our FAQs.
  1. Works must reflect the nature of the Collection to which they are submitted.  All submitted works will be reviewed by the Collection or UT Digital Repository Curator.  Please see the Collections Policy for more information. 
  1. Works must be in digital form.  Although any digital format will be accepted, submission in a recommended file format is strongly encouraged in order to facilitate long-term preservation.
  1. Works may be comprised of individual or multiple files.  Individual files over 512 MB in size may require staff assistance to upload. For submission of files larger than 512 MB, please contact the Repository Curator, Colleen Lyon, at utdr-general@utlists.utexas.edu
  1. Works should be ready for dissemination and copyright owners must be able to grant non-exclusive rights to distribute and preserve the works.  Please note that copyright owners retain copyright; see the Copyright and Licensing Policy for more information. 
  1. Works may be submitted individually or in batches.  Batch loads require special programming and scheduling.  For batch submissions, please contact Colleen Lyon, Repository Curator, at utdr-general@utlists.utexas.edu

Withdrawal

  1. UT Digital Repository reserves the right to withdraw a work that is libelous, an invasion of privacy, or that does not reflect the nature of the Collection to which the work was submitted. 
  1. Requests for withdrawing works (except dissertations) must be directed to the UT Digital Repository Curator. After review of the request, Collection Curator(s) will contact the requestor to let him/her know a work has been withdrawn, or, if withdrawal is not appropriate, to let the requestor know the reason(s) withdrawal was not completed. Requests for withdrawing dissertations must be directed to the Office of Graduate Studies. See FAQ number 38 for more information.
  1. If withdrawal is requested due to a copyright violation, the UT Digital Repository Curator will temporarily restrict access to the work and will notify the submitter.  If it is found that copyright was violated, the work will be withdrawn. 
  1. The non-exclusive submission agreement preserves the creator’s right to submit additional copies elsewhere.  Works may not be withdrawn because a submitter and/or creator leaves the University of Texas at Austin.