Collections Policy
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The University of Texas Digital Repository (UTDR) was established to provide open, online access to the products of the University's research and scholarship, to preserve these works for future generations, to promote new models of scholarly communication, and to help deepen community understanding of the value of higher education.
In addition to preserving selected works of research and scholarship, UTDR also holds materials that reflect the intellectual and service environment of our campus community.
The author/copyright owner decides if their work in the UT Digital Repository is published or made available on other online platforms. Works are not exclusive to the UT Digital Repository. See the Copyright and Licensing Policy for more information.
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UT Digital Repository uses DSpace software which supports a simple hierarchy structure, Community/Collection. Communities hold Collections, and Collections hold digital works.
There are also UT Digital Repository staff roles associated with the Community/Collection hierarchy.
UT Digital Repository – Repository Curator
Community – Community Administrator
Collection – Collection Curator
- Each Collection of works will meet these requirements:
- Be part of a Community.
- Have a Collection Curator and supply contact information to the UT Digital Repository Curator.
- Accept digitally formatted works only.
- Determine the Collection’s required and optional metadata fields; see the Metadata Policy for more information.
- Determine the Collection’s submission workflow.
- Create additional Collection policies as needed that do not conflict with UT Digital Repository’s umbrella policies: UT Digital Repository Services, Submission & Withdrawal, Collections, Metadata, Copyright, and Preservation.
- Fill out and maintain a Collection Description Document.
- Conduct annual review with UT Digital Repository Curator to assess the Collection’s usability and discoverability.
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By default, a Collection will not impose access restrictions on their works. UT Digital Repository was established to provide open access to the digital works of the University. In exceptional cases where access restrictions are required, individual works or an entire collection of works may be affected. Access restriction options must be defined when a Collection is created.
The types of access to works supported by UT Digital Repository are:
- All users can access the work (default)
- UT EID only access to the work
- Password only access to the work
Should it become necessary to amend access restrictions for a work already in UT Digital Repository, the Collection and UT Digital Repository Curators must be contacted.
Even if the work is restricted, all users can view the information about the work (the metadata).
- Each Collection is part of a Community, and the Collection Curator and Community Administrator will determine what constitutes appropriate works for submission. For general information on a specific Collection, please see below.
- Established Communities
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UT Electronic Theses and Dissertations
Content: Electronic theses and dissertations (ETD) Submission: All master’s theses and doctoral dissertations awarded after 2009 are automatically submitted into the collection after approval by the Office of Graduate Studies and published by the UT Libraries. Access: The majority of works can be accessed by all users. Some works are restricted to users with valid UT EIDs. -
Content: Peer-reviewed pre-print articles, published articles, technical reports, white papers, presentations, collections of digitized data, field notes, etc… Submission: UT faculty or staff may submit work into the collection by logging into the UTDR with their EID and password. Access: Works can be accessed by all users. -
Student Works Sponsored by UT Faculty
Content: Student Works-research projects and papers produced by students at UT. Submission: Students may be required or invited to submit work specifically sponsored by a UT Faculty member, after the UT Digital Repository Curator gives them a username and password. Access: Student Works can be accessed by all users. Moot Corp can be accessed by authorized users with a password. -
Content: Conference proceedings. Submission: UT faculty or staff may set up collection(s) of conference proceedings after the UT Digital Repository Curator or Collection Curator gives them authorization. Access: Works can be accessed by all users. -
Content: Determined by the department/research unit that manages the collection(s) Submission: Determined by the department/research unit that manages the collection(s) Access: Determined by the department/research unit that manages the collection (s)